Save Paper When You Print a Word 2002
Document
We all hate to waste paper. Yet, although Microsoft Word 2002 has a
variety of ways to preview your document online, sometimes you need to
see a printed copy.
 |
One way to save paper is to print your document on both sides of
the paper. However, not all printers have the ability to print
two-sided pages. |
Fortunately, Word 2002 has a Zoom feature that can help you print
your document using less paper even if you do not have a printer that
can print two-sided pages.
|
|
Another way to save paper is to delete blank pages at the end of
your documents. |
Using Zoom to print multiple pages
on each sheet
With the Zoom feature in Word 2002, you can select two or more
pages of a document to print on a single sheet of paper. The
formatting and page layout of the document does not change. Word
reduces the size of each printed page to fit the number of pages that
you select to print on each sheet of paper.
For example, you just changed margins and added different odd- and
even-page headers and footers to a 121-page document. You want to see
how this new layout changes the overall look of your document, but you
do not want to waste 121 pieces of paper.
With Zoom, you can print multiple pages of your document on a
single sheet of paper, allowing you to review the document's overall
layout. Of course, when you reduce the scale of the page on the
printout, the text and graphics become smaller and more difficult to
view.
Using Zoom is easy. It only affects your current print job and does
not modify any document settings. When you are ready to print your
document, click Print on the File menu. Under Zoom,
select the option you want in the Pages per sheet box. For
example, to print four pages of your document on each sheet, click 4
pages.
As a result of using the Zoom feature, you can view a reduced
version of your printed document by using a lot less paper.
Deleting blank pages at the end of
Word documents
If a blank page prints at the end of a Word document, you can
easily delete the page by deleting extra paragraph mark symbols () at
the end of the document.
To see what's contained on a blank page, click the Show/Hide command
on the Standard toolbar to display paragraph mark symbols that
are normally hidden from view. You may see just one extra paragraph
mark at the end of the document, or you may see a series of extra
paragraph marks:
¶
¶
¶
Word creates extra paragraph mark symbols when you press ENTER
one or more times after the last line of text. You can delete a blank
line or a blank page by deleting the paragraph mark symbols that stand
alone without other text — such as the ones above.
To delete blank pages at the end of a document, do the following:
- Press CTRL+END to go to the end of the document.
- Click Show/Hide on the Standard toolbar to see
extra paragraph mark symbols at the end of the document.
- Press BACKSPACE to delete additional paragraph marks.
After you're through, you can click Show/Hide again to hide
paragraph marks and other types of formatting marks that appear
throughout Word documents.
